Legal

Privacy Statement

Effective Date: July 2019

The protection and security of your personal data is important to Epredia. This Privacy Statement tells you how we collect, use, share, and protect your personal data, and together with the website Terms of Conditions, applies to your use of www.Epredia.com (Website).

Our Website is operated by Epredia of 20 Post Rd, Portsmouth, New Hampshire 03801, USA, who is the controller of your personal data processed via this Website.

Please read this Privacy Statement to understand how Epredia may process your personal data provided via our Website.

  1. Personal Data Collection: You are not required to provide any personal data as a condition of using our Website. Where you submit personal data to us, Epredia will process your personal data for the following purposes:
    • Communications via our Website: If you complete an online registration or web form, where you contact us with an inquiry or request and similar situations in which you have chosen to provide the information to us, we will process the information to respond to your request including for customer services support.
    • Products or Services You Request: Where you request a product or service from us, we will collect your personal data in order to process your request. Our distributors may also share with us personal data that you provide to them when you buy an Epredia product or otherwise contact them following a purchase.
    • When you communicate with us via our Website or request a product or service, the types of information we may collect from you include: your name, address, email address, language preference and details of your communication or request.
    • Information About Your Device: When you use our Website, we will automatically receive technical information, including the name of your internet service provider, the website that you used to link to our Website, the websites that you visit from our Website, the type of device you use, a unique device identifier (such as your device IMEI number, MAC address of the device’s wireless network interface, or the mobile phone number used by the device, mobile network information your operating system and software version number, IP address, the type of browser you use, the country and language code and time zone setting. We do not use this information to identify any individual.
    • Job Applicants: We also collect and process your personal data if you apply for a position at Epredia.. We hold the applications from unsuccessful applicants for up to 12 months.
  2. The Reasons for Processing Your Personal Data: To enable us to perform the contract entered into between you and us and for our legitimate business interests including for statistical purposes, we may process your personal data:
    • to process any request for a product or service you make.
    • to enable us to respond to an inquiry or other request you make when you contact us via our Website, including for customer services support.
    • to continue to develop, test and improve our Website, including to offer new functionality and features.
    • to better understand how you interact with our Website, including its functionality and features, and ensure that content is presented in the most effective manner.
    • to allow you to participate in interactive features of our Website, when you choose to do so.

    For our legitimate business purposes relating to direct marketing, and where required, on the basis of your consent, we may process your personal data:
    to invite you to participate in surveys or opinion groups or other promotional and marketing activities concerning our products and services, including in conjunction with selected third-party partners.

    • to make suggestions and recommendations about products or services that may interest you, as described in the “Marketing” section below.
    • to measure and understand the effectiveness of advertising we may serve and to deliver relevant advertising.

    In order to comply with local legal and regulatory requirements, we may process your personal data:

    • as necessary if we need to issue a safety notice or corrective action related to any of our products or services, or
    • to report events to governmental or regulatory authorities that are responsible for medical devices and/or telemedicine policies
    • researching and evaluating how our products and services are provided and used.
      evaluating the performance, impact and experience of our products and services (including based on user demographics, such as geography).
  3. Marketing: We may contact you to tell you about products and services that we feel may be of interest to you or that are similar to those that you have already purchased or enquired about.

    You may be contacted by us, or by one of our selected partners, in each case where you have consented to receive these communications.

    You may opt out of receiving our marketing communications at any time by contacting us at privacy@Epredia.com or by using the unsubscribe link in any of our communications.

    We will continue to contact you for non-marketing related purposes where we need to issue a field corrective or safety notice, or to where we need to send certain information to you under a legal, regulatory, or ethical requirement.

  4. Sharing Your Personal Data: We do not rent or sell your personal data to anyone. Epredia may share your information with:
    • our selected partners where you have chosen to participate in surveys, opinion groups or other marketing-related initiatives relating to your use of our products and services.
    • a prospective seller or buyer in the event of a sale or purchase of any Epredia business or asset so that the buyer can continue to provide you with information and services.
      personal data with data processors that we engage to provide services for us. Where we provide your personal data to data processors, they are required to keep your personal data confidential and secure and must only use your personal data as instructed by us.
    • our distributors, business partners, or service providers, including for marketing purposes or where you have chosen to share your personal data through various features and functionality provided via our Website.

    We may also disclose your personal data where required to respond to authorized requests from government authorities or where required by law, including for national security. Where we are required by law, we may also disclose your personal data where it is necessary to enforce or apply our Website Terms of Conditions, this Privacy Statement or other agreements, to investigate or protect the rights, property or safety of Epredia,, our products and services and our customers, distributors or business partners or to prevent or take action regarding illegal activities or fraud, situations involving potential threats to the safety of any person or as evidence in litigation. Your personal data may be subject to foreign laws and may be accessible by foreign governments, courts, law enforcement and regulatory agencies.

  5. Storing Your Personal Data: Residents of the European Economic Area (EEA) or Switzerland: Your personal data will be stored on servers hosted by GoDaddy a third-party hosting company located at 14455 Hayden Road, Scottsdale, Arizona 85260, USA. We may also transfer personal data to a service provider located outside the European Union, including where required to fulfil an order, administration of an enquiry or request you make via our Website or the provision of support services. Such countries may have different levels of data protection than those that apply in your country of residence and where we transfer personal data, we have entered into arrangements to protect the processing of personal data.

    Epredia will store your information for as long as we have to by law, and where there is no legal requirement, we will only store it for as long as necessary to fulfil the purposes for which it was collected as described in this Privacy Statement. To determine the appropriate period for storing personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

  6. Keeping Your Personal Data Secure: Epredia implements appropriate administrative, technical and physical safeguards to protect the confidentiality, integrity and availability of your personal data. We will use strict procedures and security features, including cryptographic techniques, and take all steps reasonably necessary to ensure your personal data is processed securely and in accordance with this Privacy Statement.

    Please note that the transmission of information via the internet is not completely secure. Although Epredia will do its best to protect your personal data, we cannot guarantee the security of your information transmitted via our Website and any transmission is at your own risk.

  7. Use of Cookies: We use cookies and similar technologies. These are small data files that are sent to your browser and placed on your computer’s hard drive when you visit a website. The information the cookie contains is set by a website’s server and it can be used when the user visits the website. Cookies are designed to remember things that an internet user has done whilst on a website in the past, which can include putting products in a basket, logging in, or clicking on links.

    We make continuous improvements and changes to the ways we use cookies and similar technologies and we will keep this section of our Privacy Statement updated with the cookies we use.

    We use the following cookies on our Website:

    • Strictly necessary cookies: Required for the operation of our Website. They include, for example, cookies that enable you to log into secure areas of our Website, to move around the Website and to use its features.
    • Analytical/performance cookies: Allowing Epredia to recognize and count the number of visitors and to see how visitors move around our Website when they are using it. This helps us to improve the way our Website works, for example, by ensuring that users are finding what they are looking for easily.
    • Functionality cookies: These recognize you when you return to our Website. This enables us to personalize our content for you, for example, your choice of language or region.
    • Targeting cookies: These cookies record your visit to our Website, the pages you have visited and the links you have followed. We will use this information to make our Website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
    • Some of these are persistent cookies that may be used if you log on to restricted areas of our Website to remember who you are. Others are session cookies that may be used for anonymous identification of a website visit for technical purposes only. Session cookies are stored only temporarily during the browsing sessions and are deleted once the browser is closed.

    We use cookies and similar technologies for the following purposes:

    • to improve our Website security.
    • to identify you when you sign-in to our Website and remember your preferences.
    • to analyze how you use our Website by tracking specific actions on our Website, such as the completion of a purchase and visits to the various pages of our Website.
    • to collect anonymous statistical information on how visitors, use our Website so that we can make improvements to its usability and to improve content delivery value.
    • to allow you to share pages with social networks like Twitter, Facebook and LinkedIn.
    • to determine the effectiveness of our online campaigns in terms of both sales and user activity on our Website.
    • to optimize our advertising by ensuring we can deliver on other websites advertising to those who visit our Website.
    • to allow us to assess the success of our advertising by identifying events (such as registrations, checkouts, etc.) on our Website which happened as a direct result of our advertising.
    • to make sure our advertising on other websites is relevant to you.

    We also use cookies and similar technologies provided by other companies to collect web traffic information such as time, date, IP address, and browser, so that we can store your preferences and other information on your device and save you time on subsequent visits by eliminating the need to repeatedly enter the same information. In most circumstances the information captured cannot identify you as an individual. This data could possibly lead to your identification, but we do not use it to do so.

  8. Google Analytics: We use Google Analytics cookies to collect information and compile reports about how visitors use our Website, and we use this information to help us improve our Website. Google Analytics mainly uses first-party cookies which are not shared across different websites that you visit. The information that the cookies collect is mostly anonymous and includes the number of visitors to the Website, where those visitors originate from and how many times they have visited the Website. Google has published information in relation to Privacy and safeguarding data.

    Google Analytics will collect your IP address, which is a unique code assigned to every computer and device connected to the Internet. IP addresses are usually assigned in geographic blocks and may allow website operators to identify the country, state and city in which the computer or device is based. We may collect either the full or a portion of an IP addresses to help us identify the location of our website visitors. Google Analytics will also collect demographic and interest’s information, including age and gender, where available in the cookie.

    Google Analytics also uses third-party cookies (such as the DoubleClick cookie) on websites where Google Analytics Advertising Features are used, such as Remarketing or AdWords. Our use of Google Analytics’ Remarketing feature allows targeted and relevant advertising to be delivered to you when you browse elsewhere on the internet. This feature can also work cross-device where you have a Google account and you have chosen to enable Google to associate your web browsing history with your account and to use information from your account to personalize advertising you see across the internet. When you’re signed-in to your Google account, Google will use your data together with the analytics data they obtain by the third-party cookies on our Website to serve better advertising on other websites you visit and based on your past browsing habits. In order to support this feature, Google will collect user’s Google-authenticated identifiers.

    More information in relation to these advertising cookies can be found here. You may opt-out of these features by visiting Google’s Ads Settings.

  9. Opting Out of Cookies: You may refuse to accept cookies by altering the settings on your internet browser (for example Internet Explorer, Chrome and Firefox). Please note that if you choose not to permit cookies some areas of our Website may not function properly or be accessible.

    In general, by consulting the help menu item in your internet browser, instructions on how to disable or delete cookies is available. Most browsers are set-up to accept these cookies automatically. In addition, you can deactivate the storing of cookies or adjust your browser to inform you before the cookie is stored on your computer. You may also use self-regulation programs available in your jurisdiction to manage the way that companies other than Google advertise to you, such as the EU-based Your Online Choices.

    Please note though, that if you delete your cookies:
    We will no longer know that you’ve opted out of online behavioral advertising, so the banners from our third-party advertisers will reappear when you visit other selected websites.
    We will no longer automatically recognize that you have agreed to our Privacy Statement and will ask for confirmation of this.

  10. Exercising Your Rights: Residents of the European Economic Area (EEA) or Switzerland: You have the right to: (a) request access to the personal data we hold about you; (b) request we correct any inaccurate personal data we hold about you; (c) request we delete any personal data we hold about you; (d) restrict the processing of personal data we hold about you; (e) object to the processing of personal data we hold about you; and/or (f) receive any personal data we hold about you in a structured and commonly used machine-readable format or have such personal information transmitted to another company. We may ask you for additional information to confirm your identity and for security purposes, before disclosing information requested to you.

    Where you have been asked to consent to the processing of your personal data, we will provide you with an opportunity to withdraw your consent. You can withdraw consent, such as by contacting us using our contact details below. In each case you will be given information about how to withdraw consent. Any withdrawal of consent will not affect the lawfulness of the processing based on your consent before the withdrawal. Please also note that where you withdraw consent, we will only stop processing your personal data that relates to the withdrawal of consent.

    To exercise any of your rights in connection with your personal data, please contact Epredia by email at privacy@Epredia.com or by mail to Epredia 20 Post Rd, Portsmouth, New Hampshire 03801 USA We will process any requests in line with any local laws and our policies and procedures. If you are located in the EEA, you have the right to lodge a complaint about how we process your personal data with the supervisory authority in your country.

  11. Links to Other Websites: Our Website may contain links to other third-party websites that are not governed by this Privacy Statement. Although we endeavor to link only to websites with high privacy standards, this Privacy Statement will no longer apply once you leave our Website.

    Links to other websites are provided for information only and do not constitute endorsements of those other websites. Epredia and/or its affiliated companies are not responsible for the content of links or third-party websites and do not make any representation regarding their content or accuracy. Your use of third-party websites is at your own risk.

  12. Changes to This Privacy Statement: Any changes we make to our Privacy Statement in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Statement.
  13. Contact Us: Questions, comments and requests regarding this Privacy Statement are welcomed and should be addressed to the Epredia at privacy@Epredia.com or to Epredia, 20 Post Rd, Portsmouth, New Hampshire 03801 USA If you contact us, we will do our utmost to address any concerns you may have about our processing of your personal data.

Terms of Conditions

Conditions of Use

Access to and use of this website are subject to the following conditions. Please do not use this website unless you agree with these conditions. This website has been developed by Epredia and is administered by the same. We reserve the right to discontinue or to make partial or complete modifications to this website or to the General Conditions of Use. Please note that we may make such changes at our own discretion and without prior announcement. We must therefore ask you, next time you visit this website, to view the conditions again and to note any changes or amendments that may have been made.

  1. Surrender of Use and Benefit: All details, documents and illustrations published on this website are the sole property of Epredia. Any permission to use the same is granted on the proviso that the relevant copyright note is displayed on all copies, that such details are only used for personal purposes, that they are not exploited commercially, that the details are not modified in any way and that all illustrations gained from the website are only used in conjunction with the accompanying text.
  2. Trademarks: All product names in upper-case letters or marked in some other way on this website are trademarks of Epredia its subsidiaries, affiliates, licensors or joint venture partners. Any unauthorized use or abuse of these trademarks or other materials is expressly prohibited and constitutes a violation of copyright, trademark law or other industrial property rights.
  3. Limited Liability: Epredia has compiled the detailed information provided on this website from internal and external sources to the best of its knowledge and belief, using professional diligence. We endeavor to expand and update this range of information on an ongoing basis. The information on this website is purely for the purpose of presenting Epredia and its products and services. However, no representation is made, or warranty given, either expressly or tacitly, for the completeness or correctness of the information on this website. In particular, we must ask you to be aware that this information may no longer be up to date. We therefore recommend that you check any information you obtain from this website prior to using it in whatever form. Advice given on this website does not exempt you from conducting your own checks on our latest advice – particularly our safety data sheets and technical specifications – and on our products, with a view to their suitability for the intended processes and purposes. Should you require any advice or instructions concerning our products or services, please contact us directly. Users of this website declare that they agree to access the website and its content at their own risk. Neither Epredia nor third parties involved in the writing, production or transmission of this website can be held liable for damage or injury resulting from access or the impossibility of access or from the use or impossibility of use of this website or from the fact that you have relied on information given on this website.
  4. Websites of Third-Party Vendors and Links: This website contains links/references to third-party websites. By providing such links, Epredia does not give its approval to their contents. Neither does Epredia accept any responsibility for the availability or the contents of such websites or any liability for damage or injury resulting from the use of such contents, of whatever form. Links to other websites are provided to website users merely for the sake of convenience.

    Users access such websites at their own risk.

  5. Details Supplied by Yourself: The user of this website is fully responsible for the content and correctness of details he or she sends to Epredia as well as for the non-violation of any third-party rights that may be involved in such details. The user gives his or her consent for Epredia to store such details and to use the same for the purpose of statistical analysis or for any other specified business purpose, unless the information involves personal details, going beyond master data or usage data. In particular, Epredia is entitled to use the contents of such messages, including ideas, inventions, blueprints, techniques and expertise contained therein, for any purpose, such as the development, production and/or marketing of products or services and to reproduce such information and make it available to third parties without any limitations.
  6. International Users: This website is checked, operated and updated by Epredia. It is intended for global use. However, Epredia gives no guarantee that the details presented on this website are correct worldwide, and that products and services will be available with the same appearance, in the same sizes or on the same conditions throughout the world. Should you call up this website or download contents, please note that it is your own responsibility to ensure that you act in compliance with local legislation applicable in that place.
  7. Sale of Epredia Products: Our products are sold in accordance with the current version of our General Conditions of Sale and Delivery.

Recruiting Privacy Notice

Effective Date: July 2019

The protection and security of your personal data are important to Epredia. This Recruiting Privacy Notice (Privacy Notice) applies to the processing of the personal data of job applicants by Epredia or its subsidiaries and affiliates in connection with our online and offline recruitment activities. This Privacy Notice is designed to help you understand who we are, what personal data we collect about you, why we collect it, what we do with it during our recruitment process and what choices you have in relation to these processing activities.

Personal data as used in this Privacy Notice refers to all information that relates to an identified individual or to an identifiable individual (i.e., information about you). For example, your name, address, email address, educational and employment background, CV and job qualifications.

Please read this Privacy Notice to understand how we may process your personal data in connection with our recruitment activities.

Your Responsibilities

We would like to remind you that it is your responsibility to ensure, to the best of your knowledge, that the personal data you provide us with are accurate, complete, and up-to-date. Furthermore, if you choose to share personal data of other people (such as dependents) with us, it is your responsibility to collect such personal data in compliance with local legal requirements. For instance, you should inform such other people, whose personal data you provide to Epredia, about the content of this Privacy Notice and obtain their consent (provided they are legally competent to give consent) for the use of that personal data by Epredia as set out in this Privacy Notice (including transfer and disclosure).

  1. Data Controller Responsible for Processing your Personal Data

    Epredia, its subsidiaries and its affiliates are responsible for processing your personal data as described in this Privacy Notice. When this Privacy Notice mentions “we,” “us,” or “Epredia,” it refers to the controller of your personal data under this Privacy Notice, namely the Epredia affiliate or subsidiary which may be interested in offering you a position or that otherwise decides which of your personal data are collected and how they are used. You may obtain a list of the Epredia’s affiliates by contacting the Epredia Privacy Office (you will find the contact details in Section 14 “Contact Us”).

  2. Types of Personal Data We Collect About You

    Below you will find an overview of the categories of personal data that we may process during the recruitment process:

    Information You Provide Directly To Us

    Type of Data Examples
    Identification Data Name, gender, country, date and place of birth, nationality, language(s) spoken, marital/civil partnership status, domestic partners, dependents
    Contact Information Email, phone, address
    Network Traffic Data Identification numbers, location data, online identifiers, IP address, cookies, device ID, websites visited, language settings
    Account Login Information Login ID, password, other information used to access and/or secure Epredia systems and applications including the career website
    Images from which you may be identified Pictures uploaded into CV or otherwise provided to us by you
    Data regarding qualifications and career development Any information contained in CVs and additional documents containing personal details (e.g. diplomas, certificates) as provided by applicants, educational and employment background, job qualifications and work eligibility, including your visa and immigration status, driver’s license information, employment references and related information, compensation requests
    Special Categories of Personal Data When permitted by local law:

    • Information about disabilities to the extent relevant for the performance of your work: for instance, where we would be required to make work or workspace adaptations or adjustments
    • Racial or ethnic data: for instance where this would show from pictures, photographs and other visual images, but also where such data is processed for diversity related purposes

    Note: We generally process these special categories of data in order to comply with legal obligations and internal policies, such as relating to diversity and anti- discrimination.

    Criminal Data Data relating to criminal behavior, criminal records or proceedings regarding criminal or unlawful behavior (only in certain countries, for certain roles and only upon request of Epredia)
    Compensation and payroll Bank account information, desired salary, compensation, and benefits
    Any other information you choose to share with Epredia Feedback, opinions, information provided in emails and letters, during telephone calls and conversations

    Data regarding qualifications and career development

    Any information contained in CVs and additional documents containing personal details (e.g. diplomas, certificates) as provided by applicants, educational and employment background, job qualifications and work eligibility, including your visa and immigration status, driver’s license information, employment references and related information, compensation requests
    Special Categories of Personal Data
    When permitted by local law:

    • Information about disabilities to the extent relevant for the performance of your work: for instance, where we would be required to make work or workspace adaptations or adjustments
    • Racial or ethnic data: for instance where this would show from pictures, photographs and other visual images, but also where such data is processed for diversity related purposes Note: We generally process these special categories of data in order to comply with legal obligations and internal policies, such as relating to diversity and anti- discrimination.
    • Criminal Data
    • Data relating to criminal behavior, criminal records or proceedings regarding criminal or unlawful behavior (only in certain countries, for certain roles and only upon request of Epredia)
    • Compensation and payroll
    • Bank account information, desired salary, compensation, and benefits
    • Any other information you choose to share with Epredia
    • Feedback, opinions, information provided in emails and letters, during telephone calls and conversations

    Information We Collect Automatically

    When you apply for a job offered by us, use our recruitment channels, or visit our career websites, in addition to the information you provide to us directly, we may collect information sent to us by your computer, mobile phone or other access device. For example, we may collect the name of your internet service provider, the website that you used to link to our Website, the websites that you visit from our website, the type of device you use, a unique device identifier (such as your device IMEI number, MAC address of the device’s wireless network interface, or the mobile phone number used by the device, mobile network information) your operating system and software version number, IP address, the type of browser you use, the country and language code and time zone setting. We do not use this information to identify any individual.

    Additionally, if you visit our premises, for security reasons we might also record your personal data through video or other electronic, digital, or wireless surveillance system or device (e.g. CCTV).

    Information We Collect From Other Sources

    To the extent permitted by applicable law, in addition to our recruitment channels or career websites, we may also obtain information about you from other sources, such as from third party recruiters or other websites on the Internet (subject to such third party’s privacy notices), or from a background check report.

  3. The Reasons for Processing your Personal Data

    To enable us to carry out the recruitment process and to process your application, we may process your personal data for the following purposes.

    • To enable your use of the Epredia Careers website and to process information about you for recruiting purposes, we may process your personal data:
    • to identify and evaluate candidates, assess skills, qualifications and interest against Epredia career opportunities;
    • to set up and conduct interviews and assessments, to evaluate, select and recruit applicants;
    • to conduct background checks as required or permitted by applicable local law;
    • to contact third party references provided by applicant to evaluate applicant’s previous performances or as otherwise necessary in context of recruitment activities; or
    • to enable your use of the Epredia careers website when you choose to register for an
      account.

    To manage and improve relationships with current and potential job candidates, we may process your personal data:

    • to identify and evaluate candidates, assess skills, qualifications and interest against

    Epredia career opportunities;

    • to contact applicants by phone or email;
    • to inform applicants of available vacancies;
    • to provide applicants with information relating to their application and to fulfil requests;
    • to offer applicants suitable opportunities for employment within Epredia;
    • to respond to applicants’ requests;
    • to keep records related to the Epredia hiring process; or
    • to better understand how our career website is used and to improve the recruitment experience.

    In order to comply with local legal and regulatory requirements, we may process your personal data:

    • to provide information to government institutions or supervisory authorities as applicable in all countries in which Epredia operates, such as tax and national insurance deductions, record-keeping and reporting obligations;
    • to comply with government inspections and other requests from government or other public authorities;
    • to respond to legal process such as subpoenas; or
    • to pursue legal rights and remedies, and manage any internal complaints or claims.

    To maintain the security of our career website and our sites, systems and networks, we may process your personal data:

    • to deploy and maintain technical and organizational security measures; or
    • to conduct internal audits and investigations.

    In defense of legal claims, we may process your personal data to establish, exercise or defend legal claims to which Epredia is subject.

  4. Legal Bases for Personal Data Processing (For Individuals in the European Economic Area)

    In order to be able to process your personal data, we may rely on different legal bases, including:

    • your consent (only when legally required or permitted). If we rely on your consent as a legal basis for processing your personal data, you may withdraw your consent at any time;
    • the necessity to establish a contractual relationship with you;
    • the necessity for us to comply with legal obligations and to establish, exercise, or defend against legal claims;
    • the necessity to pursue our legitimate interests, including;
    • to ensure that our networks and information are secure;
    • to administer and generally conduct business within Epredia; and
    • to prevent or investigate suspected or actual violations of law;
    • the necessity to respond to your requests (such as responding to your requests regarding the handling of, deletion of, or changes to your personal data);
    • the necessity to protect the vital interests of any person; or
      any other legal basis otherwise permitted by local laws;
  5. Sharing your Personal Data

    To fulfill the purposes for which your personal data has been collected (refer to Section 3 on “The Reasons for Processing your Personal Data”) we may disclose your personal data with:

    Epredia Affiliates: Due to our global nature, your personal data may be shared with certain Epredia affiliates. Access to personal data within Epredia will be limited to those who have a need to know the information, for the purposes described in this Privacy Notice, and may include your interviewers, the relevant manager(s) of the respective job offer and other selected personnel within Epredia.

    Service Providers: We may outsource certain personal data processing activities to trusted third party service providers to perform functions and provide services to us, such as:

    • IT service providers
    • Consultants
    • Background check providers

    Public and Governmental Authorities: When required by law, or as necessary to protect our rights, we may share your personal data with entities that regulate or have jurisdiction over Epredia.

    Professional advisors and others: We may share your personal data with other parties including professional advisors, such as:

    • Banks
    • Insurance companies
    • Auditors
    • Lawyers
    • Accountants
    • Other outside professional advisors

    Other parties in connection with corporate transactions: We may also, from time to time, share your personal data in the course of corporate transactions, such as during a sale or purchase of any Epredia business or asset, or any reorganization, merger, joint venture, or other disposition of Epredia’s business, assets, or stock.

  6. Storing your Personal Data

    Due to our global nature, the personal data you provide to us may be transferred to or accessed by Epredia affiliates and trusted third parties from many countries around the world. As a result, your personal data may be processed outside the country where you live if this is necessary for the fulfilment of the purposes described in this Privacy Notice.
    If you are located in a country member of the European Economic Area, we may transfer your personal data to countries located outside of the European Economic Area. Some of these countries are recognized by the European Commission as providing an adequate level of protection. With regard to transfers from the European Economic Area to other countries that are not are recognized by the European Commission as providing an adequate level of protection, we have put in place adequate measures to protect your personal data, such as organizational and legal measures (e.g. binding corporate rules and approved European Commission standard contractual clauses). You may obtain a copy of these measures by contacting the Epredia Privacy Office. You will find the contact details in Section 14 “Contact Us.” We will process any request in line with any local laws and our policies and procedures.

    If you are a resident of a country with data localization laws, your personal data will be stored on servers located within your country.

  7. Retention of Your Personal Data

    We will retain your personal data for as long as needed or permitted in light of the purpose(s) for which it was obtained. The criteria used to determine our retention periods include:

    • the length of time we have an ongoing employee relationship with you;
    • whether there is a legal obligation to which we are subject; or
    • whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).

    For the purposes of the Epredia Careers website, the retention period will be 1 year from the date you register for an account.

  8. Keeping your Personal Data Secure

    Epredia implements appropriate administrative, technical and physical safeguards to protect the confidentiality, integrity and availability of your personal data. We will take appropriate measures that are consistent with applicable privacy and data security laws and regulations, including requiring our service providers to use appropriate measures to protect the confidentiality and security of your personal data. Depending on the state of the art, the costs of the implementation and the nature of the data to be protected, we put in place technical and organizational measures to prevent risks such as destruction, loss, alteration, unauthorized disclosure of, or access to your personal data.

  9. Use of Cookies

    We use cookies and similar technologies. These are small data files that are sent to your browser and placed on your computer’s hard drive when you visit a website. The information the cookie contains is set by a website’s server and it can be used when the user visits the website. Cookies are designed to remember things that an internet user has done while on a website in the past, which can include logging in or clicking on links.

    We make continuous improvements and changes to the ways we use cookies and similar technologies and we will keep this section of our Privacy Notice updated with the cookies we use.

    We use the following cookies on our website:
    Strictly necessary cookies: Required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, to move around the website and to use its features.

    Functionality cookies: These recognize you when you return to our website. This enables us to personalize our content for you, for example, your choice of language or region.
    Analytical/performance cookies: Allowing Epredia to recognize and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

    Some of these are persistent cookies that may be used if you log on to restricted areas of our website to remember who you are. Others are session cookies that may be used for anonymous identification of a website visit for technical purposes only. Session cookies are stored only temporarily during the browsing sessions and are deleted once the browser is closed.

    We use cookies and similar technologies for the following purposes:

    • to improve our website security;
    • to identify you when you sign-in to our website and remember your preferences;
    • to analyze how you use our website by tracking specific actions on our website, such as visits to the various pages of our website;
    • to collect anonymous statistical information on how visitors use our website so that we can make improvements to its usability and to improve content delivery value;

    We also use cookies and similar technologies provided by other companies to collect web traffic information such as time, date, IP address, and browser, so that we can store your preferences and other information on your device and save you time on subsequent visits by eliminating the need to repeatedly enter the same information. In most circumstances the information captured cannot identify you as an individual. This data could possibly lead to your identification, but we do not use it to do so.

  10. Opting out of cookies

    You may refuse to accept cookies by altering the settings on your internet browser (for example Internet Explorer, Chrome and Firefox). Please note that if you choose not to permit cookies some areas of our Website may not function properly or be accessible.
    In general, by consulting the help menu item in your internet browser, instructions on how to disable or delete cookies is available. Most browsers are set-up to accept these cookies automatically. In addition, you can deactivate the storing of cookies or adjust your browser to inform you before the cookie is stored on your computer. You may also use self-regulation programs available in your jurisdiction to manage the way that companies other than Google advertise to you, such as the EU-based Your Online Choices.

  11. Exercising Your Rights

    Residents of the European Economic Area (EEA) or Switzerland: You have the right to: request
    (a) access to the personal data we hold about you; (b) request we correct any inaccurate personal
    data we hold about you; (c) request we delete any personal data we hold about you; (d) restrict the processing of personal data we hold about you; (e) object to the processing of personal data we hold about you; and/or (f) receive any personal data we hold about you in a structured and commonly used machine-readable format or have such personal information transmitted to another company. We may ask you for additional information to confirm your identity and for security purposes, before disclosing information requested to you.
    Where you have been asked to consent to the processing of your personal data, we will provide you with an opportunity to withdraw your consent. You can withdraw consent, such as by contacting us using our contacts details below. In each case you will be given information about how to withdraw consent. Any withdrawal of consent will not affect the lawfulness of the processing based on your consent before the withdrawal. Please also note that where you withdraw consent, we will only stop processing your personal data that relates to the withdrawal of consent.
    If you would like to review, change, restrict, or delete the personal data you have supplied to us (to the extent Epredia is not otherwise permitted or required to keep such personal data), if you wish to object to certain data processing operations (as permitted by applicable law), or if you would like to receive a copy of your personal data (in a common machine readable format, to the extent such is required by applicable law), then you can contact: privacy@epredia.com.

    For any other questions related to the protection of your personal data by Epredia or regarding this Privacy Notice in general, you can contact the Epredia Privacy Office at privacy@epredia.com or by mail to Epredia, 20 Post Rd., Portsmouth, NH 03801. We will process any request in line with any local laws and our policies and procedures. If you are located in the EEA, you have the right to lodge a complaint about how we process your personal data with the supervisory authority in your country.

  12. Your Responsibilities

    We would like to remind you that it is your responsibility to ensure, to the best of your knowledge, that the personal data you provide us with are accurate, complete, and up-to-date. Furthermore, if you choose to share personal data of other people (such as dependents) with us, it is your responsibility to collect such personal data in compliance with local legal requirements. For instance, you should inform such other people, whose personal data you provide to Epredia, about the content of this Privacy Notice and obtain their consent (provided they are legally competent to give consent) for the use of that personal data by Epredia as set out in this Privacy Notice (including transfer and disclosure).

  13. Changes to this Privacy Notice

    Any changes we make to our Privacy Notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our Privacy Notice.

  14. Contact Us

    Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to the Epredia Group Data Protection Officer at privacy@epredia.com or to Epredia, 20 Post Rd., Portsmouth, NH 03801. If you contact us, we will do our utmost to address any concerns you may have about our processing of your personal data.